Building a Timeline — Help Center

The timeline builder is where you lay out the minute-by-minute schedule for the wedding day. You can add entries manually, generate them with AI, or load from a saved template.

Adding Entries

Click Add Entry in the top right of the timeline builder. Each entry has:

Title — what is happening (e.g., "First Dance")
Start time — when it begins
End time — optional, for entries with a defined duration
Location — where it happens (optional)
Description — additional details or notes (optional)
Key Moment — toggle this on for important milestones like the ceremony or first dance. Key moments are always visible in vendor-filtered views, even if the vendor is not directly assigned.

Editing and Deleting

Click the pencil icon on any entry to edit it, or the trash icon to delete. On mobile, these buttons are always visible. On desktop, they appear when you hover over the entry.

Reordering

Entries are sorted by time automatically. If two entries share the same start time, you can drag them to set the order using the grip handle on the left side of each entry.

Time Periods

Entries are grouped visually by time of day — Morning, Afternoon, and Evening — so you can quickly scan the flow of the day.

Assigning Vendors and Participants

Each entry can be assigned to vendors or participants (bride, groom, wedding party). There are two ways to assign:

From the entry: Click the people icon on an entry to open the assignment dialog
From the vendor sidebar: On desktop, click a vendor in the sidebar to enter assign mode, then click entries to assign them. Click the vendor again or press Escape to exit

Assignments appear as small pills on each entry. Click the X on a pill to remove an assignment.

Shifting Times

If the ceremony moves or prep needs to start earlier, you do not need to edit every entry individually. Open the Shift Times dialog from the toolbar menu:

Select which entries to shift using the checkboxes, or use the arrow buttons to quickly select everything before or after a specific entry
Set the amount of time to shift (hours and minutes)
Choose whether to shift later or earlier
Click Shift Times

Only the entries you selected will move. Entries you leave unchecked stay where they are.

Templates

You can save your current timeline as a template to reuse for future events, or load a previously saved template. Templates preserve entry titles, times, and structure but not vendor assignments (since those are event-specific).

Next Steps

AI Timeline Generation — generate a full timeline from your event details
Sharing Timelines — share with vendors and clients
Calendar Export — add timeline entries to a calendar app