Creating Events

Every client engagement in Gilded starts with an event. An event is the home base for a couple — it holds their contact info, wedding details, documents, and payment history all in one place.

Two Ways to Create an Event

You can start a new event from either location:

• Dashboard: Click the New Event button in the top right corner of your dashboard.
• Events page: Navigate to Events in the sidebar and click New Event at the top of the page.

Both open the same form. Pick whichever feels more natural depending on where you are in the app.

What to Fill In

The new event form is organized into collapsible sections so you can focus on what matters right now and skip the rest.

Client Information

This is the only section you need to fill in to create an event:

• Client name — the primary contact for the couple
• Client email — where documents and payment links will be sent
• Partner name — optional, but useful for auto-fill fields in your documents
• Partner email — optional, only needed if the partner is a separate signatory
• Phone number — optional

Event Details

• Event date — the wedding date (or leave blank if they have not decided yet)
• Guest count — estimated number of guests
• Event type — wedding, elopement, or vow renewal

Venue

• Venue name, address, and setting — collapse this section and come back to it later if you do not have venue details yet

Rehearsal

• Rehearsal date, time, and location — skip it if it is too early to know

Where Pricing Lives

Pricing is not part of the event form. Each document — proposal, agreement, or combined — carries its own price, deposit, and payment schedule, set in the document builder's Pricing & Payment Schedule panel.

When a document is approved (proposal) or fully signed (agreement or combined), its pricing becomes the committed price for the event.

If you previously set pricing directly on an event, your existing numbers still display correctly — you just edit pricing through the document builder going forward.

Starting with Minimal Information

This is especially useful for new leads. Create the event with just a client name and email, then flesh out venue and rehearsal details as the relationship develops — either yourself or by sending the client an intake form.

Already Booked This Couple?

If you signed the couple outside Gilded — on paper or in another tool — turn on "This wedding is already booked" in the new-event form. The event skips the proposal and contract steps and goes straight to the payment phase, where you enter the pricing, record anything you've already collected, and attach your existing documents. See Importing an Already-Booked Wedding for the full walkthrough.

After You Create an Event

Once you click Create Event, you land on the event detail page. From here you can:

• Build and send a proposal, contract, or combined document
• View the Client Workflow timeline to track status changes
• Edit any event details you skipped during creation
• Send an intake form to let the client fill in their own details

The event starts in Prospect status and advances through the workflow as you send documents, collect signatures, and process payments.